How Bluffdale ACM Chapter handles information across its programmes, events and website.
This Privacy Policy explains how Bluffdale ACM Chapter collects, uses, stores and protects information when you visit this website, attend a chapter event, enter a programming contest, join a reading group, request a mentor or take part in any other chapter programme. It is written in plain language on purpose, because a privacy notice that nobody can read does not protect anybody. The developer listed on this website is Bluffdale ACM, and Bluffdale ACM Chapter is the organisation responsible for the information practices described below.
The chapter is a community organisation that runs computing education and integrated systems programmes. We collect the smallest amount of information that allows us to run those programmes safely and fairly. We do not sell information, we do not trade it, and we do not use it to build advertising profiles of the people who trust us with their time and their details.
The organisation responsible for the processing described in this policy is Bluffdale ACM Chapter, located at 873 W Ellsworth St, Bluffdale - 84065-1664, United States (US). The chapter is a community chapter of the computing society and operates in the state of Utah. You can reach the chapter by email at desk@bluffdaleacm.hair or by telephone at +19597639566. This website is published under the address https://www.bluffdaleacm.hair.
Because the chapter is a small volunteer run organisation, the same committee that organises events also answers questions about privacy. A message sent to the email address above reaches a real person who can act on your request, and we aim to respond within a reasonable number of working days.
This policy applies to information gathered through this website, through the contact form published on the contact page, through event and contest registration, through mentoring and reading group sign up, and through any electronic communication you send to the chapter. It does not apply to information gathered by third party websites that we link to, and it does not apply to printed handouts or paper forms used at in person events, although the same principles of minimal collection and careful handling guide our use of paper records.
Where a partner school, library or community organisation runs a chapter programme on its own premises, that partner may have its own privacy notice. We encourage you to read it, because the partner, not the chapter, may be responsible for some of the information collected in that setting.
We collect information that you choose to give us and a limited amount of technical information that is generated automatically when a browser requests a page. The categories are described below.
Identity and contact information, such as your name, email address, telephone number and the organisation or school you represent, which you provide when you contact us or register for a programme.
Programme information, such as the contest team you join, the reading group you attend, the workshop you request or the mentoring topic you are interested in, together with any notes that help us match you to the right volunteer.
Communication content, meaning the text of messages you send through the contact form or by email, including any attachments you choose to include. The chapter asks that you do not send sensitive personal data such as health information or financial account details, because we do not need it to run our programmes.
Technical information, such as the browser type, the device category, the approximate region derived from an internet address, and the pages requested on this website. This information is used in aggregate to keep the website working and to understand which pages are read.
Most of the information we hold arrives directly from you. You type it into the contact form, you send it in an email, you write it on a registration slip at an event, or you tell it to a volunteer during a sign up conversation. Direct collection is the normal and preferred route because it means you know exactly what you have shared and why.
A smaller amount of information is collected automatically by the web server that delivers this website. When a browser asks for a page, the server records the request in a standard log along with the time, the requested address and basic technical details. These logs are used for security, troubleshooting and aggregated counting. They are not used to identify individual visitors and are not combined with the personal information you provide through the contact form.
We do not buy contact lists, we do not scrape personal data from social networks, and we do not receive personal information about you from data brokers.
We use information for the following purposes, all of which relate directly to running a community computing chapter.
We do not use your information to make automated decisions that have a significant effect on you, and we do not use it to profile you for advertising.
Where the law requires us to identify a lawful basis for handling personal information, we rely on the following grounds. Consent applies when you send us a message, register for a programme or ask to receive notices; you may withdraw that consent at any time. Legitimate interests apply to the operation and security of this website and to the administration of the chapter, balanced against your rights and expectations. Contract applies where a programme registration creates a mutual expectation of service, such as a place reserved in a contest or a workshop booking. Legal obligation applies where we must retain or disclose information to comply with the law.
Where you provide information that relates to another person, for example the name of a fellow team member, you confirm that you have that person permission to pass the details to us, or that you are authorised to act on their behalf.
The contact form on this website is designed to hand your message to your own email application rather than to store it on a server. When you press the send button, the form prepares an email addressed to desk@bluffdaleacm.hair containing the name, email address, subject and message you entered, and then opens your email client so that you can review and send it yourself. This design means that the chapter does not receive your message until you send it from your own mail account, and that you can see exactly what is being transmitted.
Once a message arrives, it is stored in the chapter mailbox and read by a committee member. We keep routine correspondence for as long as it is needed to resolve the matter and to maintain a record of chapter activity, after which it is deleted. If you would prefer not to use the form, you can write directly to desk@bluffdaleacm.hair or telephone +19597639566.
When you register for a lecture, a programming contest or a community workshop, we collect the details needed to reserve your place and to keep you informed. For contests this may include team membership, school or organisation, a contact email and dietary preferences where food is provided. For workshops it may include whether you need a loaner laptop and any accessibility arrangements that help you take part comfortably.
Registration information is used to organise the event, to produce attendance lists for volunteers and, in the case of contests, to publish a scoreboard that may show team names and results. We do not publish email addresses, telephone numbers or any other direct contact detail in scoreboards or result notices. Attendance information is kept only as long as it serves a programme purpose and is then deleted in line with the retention rules below.
The open source mentoring programme and the research reading groups involve ongoing correspondence between members and volunteers. When you ask for a mentor, we collect the topic you are interested in and a short description of your experience so that we can make a sensible match. When you join a reading group, we may collect your name and preferred contact channel so that the group can share readings and notes.
Notes produced in a reading group, such as summaries and annotations, are shared within the group and may be published in the chapter archive. We ask members to avoid including personal remarks about third parties in shared notes. Mentoring conversations are treated as confidential within the small team that coordinates the programme, and mentors and mentees are asked to respect the privacy of one another throughout the relationship.
Like most small organisations, the chapter relies on a few service providers to publish a website and to send and receive email. These providers process information on our instructions and are expected to apply appropriate technical and organisational safeguards. They are not permitted to use the information for their own marketing purposes.
We choose providers carefully and review their published security and privacy commitments before adopting them. If we change a provider in a way that affects how personal information is handled, we will update this policy and, where the change is significant, note it on the homepage so that the change is visible to regular visitors.
The chapter operates in the United States, and the information we hold is generally stored on servers located in the United States. If a service provider stores data in another country, we take reasonable steps to ensure that the transfer is governed by appropriate safeguards and that your information continues to receive a level of protection consistent with this policy.
If you contact us from outside the United States, you understand that your message will be transmitted to and handled in the United States, where privacy laws may differ from those in your own country.
We keep personal information only for as long as it serves the purpose for which it was collected, or for as long as the law requires. Contact messages are kept until the matter is resolved and a short period afterwards for reference. Contest and event registrations are kept for the duration of the season and are removed when the results have been archived in anonymous form. Reading group notes are kept for the life of the archive because they are a shared educational resource that contains no personal contact details. Technical server logs are kept for a short rolling period and are then discarded.
When information is no longer needed, we delete it or render it anonymous so that it can no longer be linked to an individual.
The chapter applies reasonable technical and organisational measures to protect the information we hold. These measures include limiting access to the small number of volunteers who need it, using reputable providers for website hosting and email, keeping software up to date and avoiding the collection of sensitive categories of data that we do not need.
No method of transmission over the internet and no method of electronic storage is completely secure, and the chapter cannot promise absolute security. If we become aware of a breach that is likely to result in a risk to your rights, we will act promptly to contain it and will notify affected individuals and any relevant authority as required by applicable law.
Many chapter programmes are designed for students, and some participants are children. We take privacy for children seriously and collect only the minimum information needed to run a programme safely. Where a programme is aimed at children under the age of thirteen, we ask a parent or guardian to provide the registration details and to remain reachable during the session.
We do not knowingly collect personal information from children for marketing purposes, we do not publish images of identifiable children without written permission from a parent or guardian, and we do not require children to create accounts on this website. A parent or guardian who believes that a child has provided information without consent may contact us at desk@bluffdaleacm.hair or by telephone at +19597639566, and we will delete the information promptly.
Depending on where you live, you may have rights that allow you to control how your personal information is used. These rights can include the right to know what information we hold, the right to request a copy, the right to ask for correction, the right to ask for deletion, the right to object to certain processing and the right to withdraw consent you have previously given.
The chapter will honour these requests to the extent required by applicable law and will explain any limitation that applies. We will not discriminate against you for exercising a privacy right, and we do not charge a fee for a reasonable request.
To make a request, write to desk@bluffdaleacm.hair or send a letter to Bluffdale ACM Chapter at 873 W Ellsworth St, Bluffdale - 84065-1664, United States (US), and describe what you would like us to do. Please include enough information for us to find your records and to verify that the request genuinely comes from you. We may ask a small number of clarifying questions so that we act on the correct information.
We will respond within the time required by applicable law. If we cannot fulfil a request, we will explain the reason, and we will tell you how to raise the matter further if you disagree with our decision.
If you ask to be added to a chapter mailing list, we will use your email address to send notices about lectures, contests, reading groups and workshops. These notices are occasional and practical, and they are written for members rather than for a marketing audience.
You can leave a list at any time by using the unsubscribe instruction in any notice or by writing to desk@bluffdaleacm.hair. Opting out of notices does not prevent you from attending programmes or contacting the chapter, and we will keep a suppression record so that you are not added again by accident.
This website may link to the websites of partner organisations, schools, libraries or open source projects. Those websites are governed by their own privacy notices, and the chapter is not responsible for their content or their practices. We encourage you to read the privacy notice of any external site before providing personal information to it.
Links are provided because they are useful to members, not because they imply an endorsement of everything published on the destination site.
The chapter may update this policy from time to time to reflect changes in its programmes, its providers or the law. When we make a change, we will revise the policy on this page so that the current version is always available. If a change is significant, we will note it on the homepage and may also mention it in a chapter notice.
Continued use of this website after a change takes effect means that you accept the updated policy. If you do not agree with a change, you may stop using the website and ask us to delete the information we hold about you.
Questions, requests and concerns about this policy or about the way the chapter handles information are welcome and should be sent to the following address.
Bluffdale ACM Chapter
873 W Ellsworth St, Bluffdale - 84065-1664, United States (US)
Email: desk@bluffdaleacm.hair
Telephone: +19597639566
If you are not satisfied with our response, you may have the right to complain to a supervisory authority in your country of residence. The chapter will cooperate fully with any lawful enquiry that a competent authority makes.